Review Agenda Item
Meeting Date: 2/8/2024 - 6:30 PM
Category: Bids, Contracts, Agreements
Type: Info
Subject: 8.1 Change of Contractor (Park Hill South Asphalt Work) (2022 Bond Projects)
Strategic Plan:
2023-2028 CSIP GOAL
Build successful futures for Park Hill students of all backgrounds
Policy: FB - Facilities Planning
Provide Name(s) of Attachments Recommendation Letter
File Attachment:
220028 PH SHS Rec Letter 2nd Place Bid Asphalt.pdf
Provide Background Details and Rationale: A bid for asphalt work associated with the Park Hill South Bond project was approved by the Board at the October 26, 2023 meeting (item 7.3). Since then, the approved asphalt contractor, Calvert’s Paving, has retracted its proposal. This item is to rescind the prior approval and contract with Calvert’s Paving, and to move to the next lowest bidder. The original bid/contract amount for Calvert's Paving was $489,146. The new recommended contractor is Wil-Pav at a bid/contract amount of $494,909 This change would result in an additional expenditure of $5,763.
Provide Funding Source and Estimated Cost: Funding will be provided from the 2022 No-Tax Increase Bond funds. The estimated cost of the total project is $26,711,000. The district received a total of 5 bids for the bid package. District staff is recommending the bid from the following contractor to perform the work: *SOW-321 - Asphalt Paving - Wil-Pav - $494,909
Legal References N/A
Name of Persons(s) Submitting Agenda Item with Title Jim Rich, Director of Operations Dr. Paul Kelly, Assistant Superintendent for Business and Technology
Presenter(s) if Presentation Anticipated N/A
Recommendation: It will be recommended at the February 22, 2024 Regular meeting that the Park Hill Board of Education rescind its approval and contract with Calbert's Paving for Park Hill South Asphalt Work, and approve the change of contractor to Wil-Pav, as presented.
Approvals:
Recommended By:
Signed By:
Jim Rich - Director of Operations
Signed By:
Dr. Paul Kelly - Assistant Superintendent - Business & Technology
Signed By:
Dr. Mike Kimbrel - Superintendent