Review Agenda Item
Meeting Date: 10/14/2021 - 6:30 PM
Category: Bids, Contracts, Agreements
Type: Action
Subject: 5.9 Approval of Vendor for Community Survey
Strategic Plan 2018-2023:
CLIMATE - Safe, Caring, Welcoming Environment
Policy: KB - Public Information Program
Provide Name(s) of Attachments
File Attachment:
New Survey Vendor RFP.pdf
proposal cost summary.pdf
Provide Background Details and Rationale: We lost our vendor for our community survey under tragic circumstances, so we issued an RFP for a new vendor on a short timeline. We asked vendors to provide:

• A statistically valid representation of our community’s opinions about the district and the issues we are facing
• Longitudinal data using questions and data from our previous provider
• Understanding of community feelings about things like priorities and tax tolerance
• A 5% margin of error
• Stratified random sampling
• Benchmarking against other districts’ results.

The timeline for this process was as follows:

• RFP Issue Date: 9/10/21
• Questions Due: 9/17/21
• Proposals Due: 9/30/21
• Selected providers invited for interview: 10/5/21
• Notification of selection status: 10/6/21
• Board approval: 10/14/21

We selected Creative Entourage based on their experience, their expertise, their background with Missouri school districts, and the strength of their offerings.
Provide Funding Source and Estimated Cost: $23,000 in first year and $21,500 in subsequent years
Legal References N/A
Name of Persons(s) Submitting Agenda Item with Title Nicole Kirby, Director of Communication Services
Jaime Dial, Assistant Superintendent for Quality & Student Services
Presenter(s) if Presentation Anticipated Nicole Kirby, Director of Communication Services
Recommendation: It is recommended that the Park Hill Board of Education accept the bid from Creative Entourage as presented.
Recommended By:
Signed By:
Nicole Kirby - Director of Communication Services
Signed By:
Dr. Jaime Dial - Assistant Superintendent - Quality & Student Services
Signed By:
Dr. Jeanette Cowherd - Superintendent