Review Agenda Item
Meeting Date: 1/26/2023 - 6:30 PM
Category: Bids, Contracts, Agreements
Type: Info
Subject: 8.1 Network Equipment Purchase
Strategic Plan 2018-2023:
ACADEMIC - Quality Instruction
FINANCIAL - Sustainability
CLIMATE - Safe, Caring, Welcoming Environment
Policy: DJF - Purchasing
Provide Name(s) of Attachments
File Attachment:
TE1131 - Network Equipment RFB.pdf
TE1131 - Network Equipment Cost Worksheet.pdf
TE1131 Network Equipment Bid Summary.pdf
Provide Background Details and Rationale: Park Hill School District solicited bids for network switches and routers needed to replace equipment primarily at Park Hill High School, Lakeview Middle School and in our district datacenters. This equipment will be utilized to connect critical technology in the schools such as laptops, desktops, printers, servers, security cameras, door access controls, environmental controls, wireless access points, projectors and phones. These upgrades will offer our students and staff improved reliability and performance when using district technology.

Request for bid documents were released on November 29, 2022 and bid responses were due on January 06, 2023. Please see the attached Request for Bid document for full bid specifications, timeline and other details of the project. We have applied for Federal E-rate funding for much of this equipment and it is anticipated Park Hill will receive $249,314.09 back as a reimbursement for this purchase.
Provide Funding Source and Estimated Cost: 2022-2023 Technology Operations Budget
$513,955.03 - up-front cost
$264,640.94 - total cost after E-Rate funding reimbursement
Legal References
Name of Persons(s) Submitting Agenda Item with Title Derrick Unruh, Chief Technology Officer
Dr. Paul Kelly, Assistant Superintendent for Business & Technology
Presenter(s) if Presentation Anticipated
Recommendation: It will be recommended at the February 9, 2023 Regular meeting that the Park Hill Board of Education approve the bid for the Network Equipment Purchase, as presented.
Approvals:
Recommended By:
Signed By:
Derrick Unruh - Chief Technology Officer
Signed By:
Dr. Paul Kelly - Assistant Superintendent - Business & Technology
Signed By:
Dr. Mike Kimbrel - Superintendent